Day 28
when the receipts arrive
Half the month's paperwork turns up in the last days, as photos, PDFs and forwards. Someone has to name and file every one.
Hegetic Ledger · accounting offices
Receipts in. Deadlines met
Clients send receipts, invoices and questions on WhatsApp or email. The agent names, files and matches them to the month, chases what's missing before each deadline, and answers the routine questions. Your team does the accounting, not the chasing.
- 0receipts lost
- 24/7client questions answered
- hhours back, monthly
01 · Where it leaks
Your clients trust your numbers.
Three things eat the hours you bill for.
"Did you get my invoice?"
the question asked fifty times
Routine questions take the hours you bill for, and most of them have the same three answers.
myDATA · VAT · payroll
dates that don't move
Every client has deadlines. Chasing them one by one, by phone, is the most expensive work in the office.
02 · What you get
Four parts, one system.
Built around your office, run by us every month.
01
Site
A clear front door: services, fees, how to send documents, and new clients taken on properly.
Yours: domain, content and code.
02
Agent
Collects receipts and invoices on WhatsApp and email, names and files them, answers routine questions and reminds clients before each deadline.
Tax questions go to your team, always.
03
Found
When a business owner asks ChatGPT for an accountant in their town, your office is in the answer.
Re-tested every month.
04
Report
One page on the 1st: documents handled, reminders sent, questions answered, hours your team got back.
See an example below.
03 · You decide
As automatic
as you want it.
For every job, you choose: the assistant does it, prepares it for your OK, or leaves it to you. Every step is written down, and you can take over any conversation.
- Collect receipts
- Answer client questions
- Chase missing documents
04 · The report
One page on the 1st.
The hours your team got back.
What came in, what was filed, who was late and who was reminded. A short page by email on the 1st.
Time given back to the team
46 h
- Documents filed
- 1,284 · 96% matched
- Reminders sent
- 212
- Clients late at the deadline
- 2 · from 9
- Routine questions answered
- 388 · 71% without staff
- Named by AI assistants
- 11 / 30 · +4
Planned · join the list
The first three offices.
The first three work with us closely and shape the system. In return, a case study with your real numbers after three months.
- Document agent on WhatsApp + email
- Files named and matched to the month
- Deadline reminders, automatically
- Found by ChatGPT, Gemini, Google
- Monthly hours report
- Your domain, data and code
Price
On the call
The same system that runs Hegetic Stays: a one-off setup, then a monthly fee, quoted in writing within 48 hours of a 20-minute call. Prices without VAT; we invoice from Cyprus, so Greek businesses use the EU reverse charge.
Book a call05 · Questions
Asked by accountants.
Do my clients need a new app?
No. They send receipts and questions on WhatsApp or by email, as they do now. The assistant names, files and matches each document for your office.
Does it file to myDATA for me?
No, filing stays with your office. The assistant watches the myDATA and VAT dates for each client and chases missing documents before each deadline, so everything is ready when you sit down to file.
Where do my clients' documents go?
We agree in writing, before anything goes live, where documents are stored (in the EU) and who can see them. You decide what the assistant may read and say.
How much does it cost?
A setup fee once, then a monthly fee, sent in writing within 48 hours of a 20-minute call. Prices are without VAT; we invoice from Cyprus, so Greek businesses use the EU reverse charge.
06 · Next
How many hours a month go to chasing receipts?
Tell us how your office collects documents today. On a 20-minute call we show you the month as the agent would run it, and what ChatGPT says when someone asks for an accountant near you. Free.